Senior Consultant – Management Services

Permanent position, Full-Time, United Kingdom

We are looking for an exceptional Project Manager to work in IMC's Management Services team to deliver external services to our clients, and manage complex projects and programmes.

The Role

IMC is looking for a new in-house Project Manager (PM) to work as part of the growing Project Management Unit, to manage one of our large worldwide projects, delivering milestones in time and to budget while managing complex worldwide teams.

The PM will take a central role in the project ensuring excellent delivery, maintaining IMC’s excellent reputation for client care and earning the client’s respect for doing so. The project will be just starting so the PM will be key in ensuring the project systems are set up correctly to ensure smooth running going forward, and developing the strong relationship with the client, team leader, and other consultants.

The PM will also be supporting the Programme Manager in the delivery of other large programmes within IMC, developing capacity of other staff working on projects, and developing project management systems and processes within IMC.

Main Responsibilities

Project Management

  • Set up and maintain all project-related processes and systems to ensure effective project delivery;
  • Proactively track project progress and monitor deliverables and milestones; identify issues and alert PD; update budgets and annual work plans;
  • Liaise with Team Leader and Project Director on regular basis on issues that require his/her advice and ensure excellent project delivery;
  • Manage project consultants as necessary including contracting, writing ToRs, and performance management;
  • Team mobilisation – essential coordination and organisation of multiple consultant inputs and in-country logistics. This includes liaison with the admin, regional and project teams to book flights, obtain visas, organise local transport, issue money, and arrange accommodation and drivers for consultants in-country;
  • Organise and regularly participate in team meetings (weekly on telephone or face-to-face all day workshops) to ensure shared project approach and understanding of progress;
  • Prepare the Project Procedures Manual, including the local security plan and evacuation plans if necessary;
  • Arrange and participate in monthly meeting with the relevant regional team for debrief on project progress and update. If not meeting, then monthly report to Regional Director to be included in board report.

Finances and fund management

  • Set up and keep up-to-date financial templates;
  • Budget monitoring monthly and financial reporting when required;
  • Prepare and manage invoices, timesheets and expenses in a timely manner, and investigate and resolve all issues relating to invoices;
  • Track actual project fees, costs and expenses against the budget and report discrepancies along with making recommendations for correction;
  • Prepare financial forecasts to be discussed during monthly meetings with the regional team and understand work in progress (WIP) and how that affects the project;
  • Set up templates and keep records of the funds (enterprise grants) spent to date, and invoice the client accordingly for the same.

Administration & Contracts

  • Issue all documentation required for team and for internal quality and integrity processes;
  • Support the preparation of project quarterly or annual reports as required;
  • Seek written feedback from the client on the performance of the consultants and their experience of working with IMC at the end of the contract;
  • Contracts – negotiate, prepare, and issue sub-consultancy and independent consultant contracts;
  • Set up and maintain a consistent project filing system.

Management Services

  • Work closely with the other business streams and the regions to target, win and deliver suitable opportunities and make a valuable contribution to IMC’s strategic objectives;
  • Assist and prepare expressions of interest, pre-qualification documents and technical proposals across the business areas as required. Prepare fee submission documents and in cooperation with the directors conduct fee negotiations;
  • Assist in the development of the internal project management systems including the project managers handbook and the PM intranet site;
  • Work with the Managements Services team to ensure all quality and integrity systems are in place and are being utilised by all business teams.

Terms and Conditions

Salary – Competitive salary depending on experience.

Annual Leave – 5 weeks annual leave plus public holidays. The holiday year is 1st January – 31st December.  

Benefits – 25 days annual leave, plus public holidays. The holiday year is 1st January – 31st December.  Buying and selling of annual leave scheme, private medical insurance, health cash plan scheme, company pension scheme, childcare vouchers, cycle to work scheme. Free refreshments and fruit are supplied, and there is a dress down day every Friday.

The role is based in the IMC offices in Redhill. We are a short walk from Redhill train station, which has direct links to London and the South coast. There is free parking on site dependent upon availability.

Download a pdf version of the job description here.

The closing date for applications is Monday 9 January 2017 at 9am.

To apply, please submit your CV and covering letter to recruitment@imcworldwide.com  explaining why you are interested in this role and working for IMC, and also the skills and experiences you can bring to the position. Your covering letter should also include details of two referees and your salary expectations.