Apprentice/Office Administration Assistant

United Kingdom

Are you enthusiastic, have a professional attitude and commitment to learning new skills? Come, grow and learn with us!

The role

We are looking for an apprentice to join our supporting services at IMC Worldwide.

You will provide administrative support to Directors, colleagues and external clients across the business.

This is a great opportunity to learn and develop your admin skills in a world-class international development consultancy. You will learn about international development and the difference that it makes around the world, whilst also developing your skills and career in a supportive and friendly environment.

Main responsibilities

  • Preparation and formatting of proposals, capability statements, reports, CVs and other Word, Excel and PowerPoint documents
  • Arranging travel, visa, and accommodation bookings for staff and Consultants
  • Answering the telephone, forwarding calls, and relaying messages as appropriate
  • Filing, photocopying and scanning of documents
  • Data entry and maintenance
  • Mail sorting and distribution
  • Mail despatch by post and couriers
  • Arranging meeting room bookings
  • Welcoming and provide general support to all visitors to IMC
  • Providing teas and coffees for visitors and internal meetings
  • Runner for out of office activities such as collecting lunch orders for internal meetings
  • Helping with setting out lunch orders for internal meetings
  • Helping with the replenishment of food and drink in the kitchen
  • Assisting with maintaining office supply inventories
  • Assisting with recording meeting minutes
  • Assisting with day to day office administration and clerical support
  • Working confidentially when appropriate and to work within the data protection guidelines
  • Assisting with general office tidiness
  • Undertaking any other admin tasks/duties within IMC as may reasonably be required

Terms and Conditions

Salary – £16,000 per annum

Hours – 37.5 hours per week

Monday to Friday 9.00am to 5.30pm, with 1 hour for lunch

Annual leave –  25 days annual leave plus public holidays. The holiday year is 1January–31December

Benefits – Buying and selling of annual leave scheme, health cash plan scheme, Company pension scheme, cycle to work scheme, life assurance, limited free parking. IMC also provide free refreshments and fruit

Other – The successful candidate will enjoy all the benefits of working in a vibrant environment that includes a sports and social committee, with regular social and sporting events.  We also regularly enjoy food “treats” from all over the world that our colleagues bring back from their travels

Location – The role is based in the IMC offices in Redhill. We are a short walk from Redhill train station, which has direct links to London and the South Coast. There is free parking available on site depending on availability

Click here to download the full job description.

How to apply

Please apply on the Gov.UK Find an Apprenticeship website. Click here.

Deadline for application is Sunday 24 September 2017.